Egencia | An Expedia, Inc. Company

Select Flexible or Structured Mode

Travel Managers may choose a flexible or structured mode for approver selection by travelers; this is configured on a company-wide basis. The flexible mode allows travelers to specify their approver in an open text field, while the structured mode presents a drop-down list of the arrangers applicable to a given traveler.

With structured mode, a default backup approver is configured, ensuring that travelers are never left with zero approver options. Travel Managers may configure approvers per traveler group in a single step. Given the new whole-trip booking and checkout, travelers may also request approval for all trip components in a single step.

For companies requiring approval prior to reimbursement, but not prior to booking, Egencia has moved the approval request section to happen before the checkout - ensuring that travelers forward their approval requests as intended.

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Turn On Trip Approval

Under Power Tools, go to Policy, then Traveler Groups (click on the TripController link next to the relevant Traveler Group).

Then make your settings for that group:

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Trip Approval Authorization

Under Manage Users, the Travel Manager can give users the authority to approve trips. The approver might have approval authority for a defined set of travelers or for all travelers within the company.