Use this communication as an advance announcement of your new travel program.
DATE: Monday [TWO WEEKS PRIOR TO LAUNCH]
FROM: [COMPANY EXECUTIVE / CEO / OWNER / VP]
TO: All Employees
SUBJECT: Announcing our new Travel Program
We are excited to announce that we will be using Egencia for all of our travel planning beginning [LAUNCH DATE].
Egencia is a full-service travel management company offering convenient booking through experienced corporate agents via phone at 1-866-397-2677 and through their award-winning online travel tools at www.egencia.com. They offer a wide array of options to help you meet your flight, hotel and ground transportation needs while providing significant savings to our company with cost-effective fares and fees.
Employees are encouraged to use Egencia in order to make our company travel program as efficient and beneficial as possible. On launch day, [LAUNCH DATE], you will receive an e-mail requesting that you create a simple traveler profile -- this just takes a few short minutes. Should you need any assistance, please feel free to contact [TRAVEL MANAGER'S NAME] at [PHONE NUMBER].
Please note the Egencia program is for business-related travel only. For personal or vacation travel, please use leisure travel booking options such as Expedia.com.
We welcome your thoughts as we begin to use our new travel management company. Thanks for your time, and please pass along any questions you may have.